Executive Assistant/ Business Administrator

Our esteemed client is looking for:

An Executive Assistant/ Business Administrator who has supported senior leaders, handled travel/ calendar/meetings, has some tender/ proposal/ bid coordination, is strong in document control, and is comfortable with expenses/ invoices/ commercial admin in a structured professional-services environment.

1. Leadership support experience
2. Tender / proposal / bid support
3. Travel + calendar + meetings
4. Invoices / expenses / document control
5. Strong reporting / admin discipline

• Position : Executive Assistant/ Business Administrator
• Location : City/ Downtown - 2 minutes walk from Tanjong Pagar MRT Station (EW15)
• Working hours : 5 Days - Office hours/ Hybrid working policy & flexible working hours
• Salary (commensurate with experience) : Up to $5500 per month + profit sharing (subject to global performance) + 13th month bonus.
• Key Benefits :

1. Birthday leave
2. Paid parental leave (16 weeks for birth mothers, 4 weeks for new parents)
3. Option to purchase up to 20 additional leave days
4. Professional membership subscription covered
5. International mobility opportunities
6. Work-related travel insurance
7. Dental coverage
8. Marriage leave (3 days)
9. Examination leave (2 days)
10. Family care leave

• Duration : Permanent
• Industry : Built environment and professional engineering services

Job Responsibilities:

• Provide administrative support to teams including calendar coordination, meeting arrangements, travel bookings and event logistics.
• Prepare and format documents, reports and presentations according to corporate templates.
• Maintain records and internal systems, including updating CRM entries, project documentation and distribution lists.
• Support project and tender administration, including document compilation, coordination of submissions and filing.
• Assist with timesheets, expense processing, invoice submissions and basic reporting.
• Coordinate staff onboarding/offboarding and training logistics.
• Manage general enquiries and internal administrative requests, ensuring timely and accurate responses.
• Provide ad-hoc administrative and project support to business teams when required.

Job Requirements:

• Diploma or Degree in Business Administration, Management or a related discipline, or equivalent administrative experience.
• 1-2 years of administrative or office support experience, preferably in a corporate or professional services environment.
• Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Strong organization, time-management and document coordination skills.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
• Good communication and interpersonal skills to work with internal stakeholders.
• Detail-oriented with a high level of accuracy and professionalism when handling information.

Email to: [email protected] or call me at: 6398 5688 for more information.

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***We do not charge our candidates any referral fee nor bind them with any contract.***

Er Mei Hui Shundy (Sarah Er)

Consulting Director (APAC)

EA No: 13C6684

Thank you for your interest in this position. Our shortlisting period is 3 working days. Only shortlisted candidates will be contacted for further consideration.

If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend that you continue your job search to maximize your opportunities. We wish you all the best and should we have any suitable roles that match your experiences/ qualifications/ preferences, we will reach out to you.