HR Assistant - Toa Payoh

We are seeking a HR Assistant to join our growing team at Telistar Solutions Pte Ltd. This is a full-time position based in the East Region. As an HR Assistant, you will play a vital role in supporting our HR department and contributing to the overall success of the organisation.

Scope of Responsibilities (but not limited to):

• Proactively identifying suitable recruitment channels to source for prospective candidates, including job boards and social media.
• Conduct interviews together with the respective Hiring Managers.
• Undertake salary negotiations in consultation with the Hiring Managers, prepare and make job offers, and coordinate the onboarding process.
• Conduct background checks, ensure that job postings are non-discriminatory, and undertake recruitment and appointment processes that comply with the Human Resources Policies and Procedures of the respective institution(s) and relevant statutory legislations and regulations.
• Provide support in manpower planning and budgeting and track headcount in collaboration with respective Hiring Manager to meet the Company’s future manpower needs and requirements.
• Proactively contribute to create, manage, and update the Company’s information for employer branding, including job postings, career websites, social media platforms, and collaborate with the relevant communications teams to align employer branding efforts with overall corporate branding strategies.
• Process work passes application, renewal and cancellation.
• Maintain & updating staff E-Leave system.
• Prepare employment contracts, HR letters, quotations, and correspondences.
• Process staff claims, expenses and overtime.
• Manage onboarding and offboarding process.
• Work with managers to provide advice, assistance and follow-up on employee inquiries relating to administrative support, Group’s insurance, employee benefits, HR policies and practices.
• Assist in HRIS BIPO implementation and ISO audit.
• Any HR admin duty assigned by Senior Manager from time to time.

• Minimum of 3 years' experience in a similar HR Assistant or administrative role
• Strong organisational and time management skills, with the ability to multitask and prioritise effectively
• Excellent communication and interpersonal skills, with the ability to build positive relationships with employees at all levels
• Proficient in using BIPO, an added advantage
• Solid understanding of HR best practices and relevant employment laws and regulations
• A team player who is proactive, adaptable, and committed to delivering high-quality work
• Strong interpersonal communication (both written and verbal) in Mandarin and English in order to cater to Chinese-speaking associates and teamwork skills
• Able to start work immediately or within short notice