Director / Senior Director, Admin & Finance - Bedok

Summary of Job:

The Director/Senior Director, Admin & Finance is responsible for the management of day-to-day finance, administration, and human resources matters within the organisation. This position builds and sustains the capacity of the finance, administration, and human resources functions and provides exemplary stewardship through the establishment, monitoring and improvement of processes and procedures.

Key Responsibility Areas

Finance Functions:

• Responsible for all accounting and financial functions of the organisation, including tax compliance, financial reporting, budgeting, and financial processes
• Provide input to the management team on all business matters that impact revenue and expenses.
• Continuously identify and implement process improvements to reduce costs throughout the organisation
• Manage all assets of the company including receivables, inventory, property, and leasehold improvements to maximize return on investment
• Manage budget process, including establishing and tracking of financial and operational targets for all parts of the organization
• Manage interaction with the company’s banking relationships and outside auditors and consultants
• Direct documentation of accounting controls, policies and procedures, including implementation after approval
• Direct all activities to assure compliance with applicable regulatory laws and rules for financial reporting
• Liaise with Chairman, Treasurer, and CEO on finance presentations to the Board and the Annual Members’ Meeting

General Administration:

• Coordinate and administer the overall policies and procedures in the office
• Monitor and ensure insurance plans are in place and reviewed and renewed periodically
• Direct all activities to assure compliance with applicable regulatory laws and rules for corporation and charitable filings
• Coordinate with company secretary to ensure compliance with the corporate compliance matters including AGM, annual return, form 45, company resolution etc.
• Supporting the CEO as needed

Human Resource Management:

• Assist CEO with the reviewing and creating of human resource policies and procedures and ensuring they are updated and included in the HR policies.
• Support department heads to develop and advertise recruitment posts
• Conduct on-boarding session with new hires with regards to Admin & Finance Department
• Coordinate on-boarding session with other departments and track on-boarding checklist
• Develop and maintain employee P-file (personnel/records maintenance, benefits/records)
• Ensure the conducting of exit interviews
• Oversee of personnel administration matters such as employee payroll, leave and claims
• Liaise with regulators with regards to special reports and ad-hoc requests
• Ensure employment compliance with all governmental regulations
• Assist department heads in identifying employee training needs and handle administrative matters of the trainings including recommendation of training courses and training providers
• Ensure the smooth running of the performance management process

Requirements

Experience:

• Minimum five years of experience in managerial role managing finance and admin/HR functions.

Qualifications:

• Degree in Finance/Accounting/Business Management
• Successful track record of managing financial and administrative matters
• Experience of managing staff and associated employment issues
• Member of ISCA

Competencies (Skills, Knowledge and Capabilities):

• Strong financial management acumen; knowledge of accounting procedures and protocols, budget administration, financial analysis, and reporting
• Excellent risk management and cost control skills
• Proficient in technology and digital applications
• Strong human resource management expertise; ability to supervise and mentor staff and engage staff members and inspire credibility, confidence and build consensus
• Attention to detail
• Interpersonal skills including communication and stakeholder management

Working hours:

• 8:30am – 5:30pm
• Hours may be long and irregular, extending into weekends and public holidays, when required