Purchasing Executive

The Purchasing Executive is responsible for executing daily procurement activities to ensure timely and cost-effective purchasing of materials, maintaining optimal inventory levels, and supporting shipment/export operations. The role requires strong coordination skills, accuracy, and effective communication with suppliers and internal teams.

Key Responsibilities:

Procurement & Purchasing Operations

Plan, source, and execute daily purchasing activities to meet operational requirements.

Prepare and process Purchase Orders (POs) in accordance with company policies.

Coordinate with suppliers on pricing, lead time, product specifications, and delivery schedules.

Monitor order status and follow up closely to ensure timely delivery of materials.

Supplier & Internal Coordination

Work closely with suppliers, internal operations, and warehouse teams to ensure orders are fulfilled accurately, in the right quantities, and to the required quality standards.

Resolve delivery discrepancies, product issues, or delays in coordination with the relevant parties.

Inventory Control & Documentation

Update and maintain inventory levels to ensure stock sufficiency and avoid shortages or overstocking.

Maintain and update purchasing documents, vendor records, and filing systems.

Assist in export, shipping documentation, and logistics coordination as required.

Other Duties

Support continuous improvement initiatives within the procurement process.

• Technical Skills Required

Knowledge of procurement processes, inventory control, and supply chain workflows.

Proficiency in ERP systems (experience in Baan is an advantage but not required).

Basic understanding of export and shipping documentation.

• Functional & Essentials Skills

• Qualifications:

Diploma in Engineering, Supply Chain Management, or related field.

Minimum 2 years of relevant purchasing experience preferred.

Fresh graduates with a strong interest in procurement are welcome to apply.