Administrative Assistant – Project Management & Cluster Team

This position requires excellent organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.

• Coordinate and schedule meetings, appointments, and project timelines to ensure timely completion of tasks.
• Prepare cluster meeting agendas, record and distribute minutes and ensure smooth communication and execution of meetings.
• Assist in preparing project documentation, reports, and presentations.
• Manage and maintain project calendars, tracking key deadlines and milestones.
• Facilitate communication between team members, stakeholders, and clients.
• Prepare, review, and distribute project-related correspondence and documentation.
• Organize and maintain project files, databases, and records for easy retrieval.
• Support project teams with administrative tasks such as data entry, invoicing, and procurement.
• Assist in tracking project progress and updating project management tools.
• Handle travel arrangements and logistics for project team members if required.
• Perform general office duties to support the efficiency of the project management team.
• Coordinate and consolidate ad hoc business development-related RFP documents into compliant and professional manner for submission.

• Proven experience as an Administrative Assistant or in a similar role, preferably within a project management environment.
• Excellent organizational and time-management skills.
• Strong verbal and written communication skills.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management software.
• Ability to coordinate and prioritize multiple tasks effectively.
• Attention to detail and problem-solving skills.
• High school diploma or equivalent; Associate’s or Bachelor’s degree is a plus.
• Ability to work independently and as part of a team.

This role offers an excellent opportunity to contribute to dynamic project initiatives while developing skills in project coordination and administration.