PURCHASING ADMIN

Job Description:

• Assist in creating and processing purchase orders (POs) and purchase requisitions.
• Liaise with suppliers to obtain quotations, lead times, and order confirmations.
• Maintain accurate purchase records, supplier information, and inventory data.
• Track and follow up on outstanding orders and deliveries.
• Coordinate with warehouse, accounts, and internal departments regarding stock, invoices, and delivery schedules.
• Help source and evaluate potential suppliers under the direction of the Purchasing Officer/Manager.
• Monitor stock levels and update inventory systems.
• Handle administrative tasks such as filing, data entry, and documentation of procurement activities.
• Assist in resolving any delivery, quality, or invoice discrepancies with suppliers.
• Ensure compliance with company purchasing policies and procedures.
• Perform any ad hoc tasks as assigned by the manager.

Requirements:

• Minimum O-Level / SPM / Nitec / Diploma in Business Administration, Logistics, or related field.
• 1–2 years of relevant experience in purchasing, procurement, or administrative support.
• Basic understanding of procurement processes and documentation.
• Proficient in Microsoft Office (Excel, Word, Outlook).
• Good communication and interpersonal skills to work with suppliers and internal teams.
• Strong organizational skills, with attention to detail and accuracy.
• Ability to multi-task and meet deadlines in a fast-paced environment.