Geylang - Executive Assistant

Given the dynamic nature of the executive landscape, we rely on executive assistant to be flexible and consistent while maintaining the confidentiality of high-level systems and operations.

Able to work in a fast-paced environment with organisational changes and ambiguity

• Support the CEO and Group Managing Director primarily as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently
• Maintain and refine internal processes that support high-ranking executives companywide, and coordinate internal and external resources to expedite workflows
• Manage communication with employees by liaising with internal and external executives on various projects and tasks
• Plan and orchestrate work to ensure that senior executives’ priorities are met, organisational goals are achieved, and best practices are upheld

• Manage professional and personal scheduling for Group Managing Director and CEO, including agendas, mail, email, phone calls, client management, and other company logistics
• Coordinate complex scheduling and calendar management, as well as content and flow of information.
• Manage travel logistics and activities, including accommodations, transportation, and meals
• Provide administrative and office support, minutes of meeting, follow up
• Support company activities and recreation & welfare.
• Run personal errands
• Maintain professionalism and strict confidentiality with all materials
• Organize team communications and plan events, both internal and off-site
• Any other duties related to an Executive Assistant role

• Four or more years of experience in an administrative role reporting directly to upper management
• Excellent written and verbal communication skills
• Strong time-management skills and an ability to organize and coordinate multiple concurrent projects
• Proficiency with office productivity tools and an aptitude for learning new software and systems
• Flexible team player, willing to adapt to changes and unafraid of challenges
• Ability to maintain confidentiality of information related to the company and its employees
• Diploma in Business Management, Studies or equivalent
• Fresh Degree graduate in Business or equivalent is welcome to apply