Administrative Assistant (Full time)

Do you thrive in a fast-paced environment and enjoy keeping things organized?

Are you bilingual in English and Chinese (Mandarin a plus)?

Scientific equipment company in Ubi seeking a highly organized and detail-oriented Administrative Assistant to join our team!

This full time position will provide critical support to our growing company.

Responsibilities:

• Process timely correspondence (phone calls, emails) in a professional and courteous manner.
• Manage calendars, schedule meetings and appointments, visas and travel arrangements (if necessary) and training materials for our in-house courses
• Submit reports and documents using Microsoft Office Suite.
• Responsible for logistics arrangements with suppliers and customers and packing of goods with proper documentation
• Maintain accurate filing systems (physical and digital).
• Assist with quotations, invoicing and suppliers orders using QuickBooks.
• Assist with handling NEA or HSA licensing matters
• Manage and prioritise multiple tasks independently with minimal supervision.

Requirements:

• Bilingual in English (mandatory) and Chinese (Mandarin or Cantonese a plus).
• Minimum 3 to 5 years of experience in an administrative role.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Working knowledge of QuickBooks a strong asset.
• Excellent communication, interpersonal, and organisational skills.
• Ability to prioritise tasks, manage deadlines, and work independently with minimal supervision.
• Positive attitude, professional demeanour, and a willingness to learn.
• Willing to work in Ubi/Tai Seng/Paya Lebar area
• Based in Singapore and Available to start immediately

To Apply:

Please submit your resume and cover letter highlighting your qualifications for this role. We are an equal opportunity employer and value diversity at our company.

Please note that only shortlisted candidates will be contacted.