Assistant Facilities Manager - Toa Payoh

About the Role: As a CBRE Assistant Facilities Manager, you will supervise the team that coordinates with clients, vendors, and contractors to make sure work orders are complete.

This job is a part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets, providing support to the Managers regarding all repairs and investment plans.

What You'll Do:

• Coordinate and manage the team's daily activities to deliver exceptional services to the Client. Establish work schedules, assign tasks, and cross-train staff.
• Point of contact for escalated communications between the Client and service providers by ensuring all procedures, policies, and reporting formats are understood, and implemented.
• Attend meetings, facilitate discussions, and foster collaboration between the Client and FM team
• Arrange for regular maintenance of equipment.
• Review data from work order reports and create and present performance and progress status reports to management. Make suggestions on how to improve efficiency.
• Identify, develop and lead initiatives to drive continuous improvement
• Conduct market research and compare costs and benefits when evaluating new vendors.
• Keep track of regular and ad-hoc facility expenses.
• Prepare monthly operating budget variance reports
• Ensure compliance with latest authority regulations and Code of Practices
• Advise on regulation changes and impact on facilities
• Plan and prepare BCP to ensure minimal disruptions of services to CCS operations

What You'll Need:

• Minimum Diploma in Facilities Manager / Engineering related courses.
• At least 5 years of relevant experience in managing a building (preferred)
• Candidates with SIFMA-CFME accreditation will have an added advantage
• In-depth understanding of a range of processes, procedures, systems, and concepts within own job function and basic knowledge of related job functions required.
• Requires the ability to explain complex concepts or sensitive information.
• Expert knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Excellent organizational skills with a master- level inquisitive mindset.
• Exceptional math skills. Ability to calculate sophisticated figures such as percentages, discounts, and markups.