Administrative Assistant (6 Months Contract)

Transport available

KEY ACTIVITIES / ACCOUNTABILITIES

• Prepare and process purchase requisitions (PRs) and payment vouchers (PVs) for HR and office supplies/services.
• Source vendors, obtain quotations, and assist with vendor evaluation and selection in line with company procurement policies.
• Track and confirm delivery of purchased items, and address discrepancies or issues with suppliers.
• Maintain an up-to-date inventory of office supplies and equipment.

• Oversee general office administration including maintenance, repairs, and facility management.
• Coordinate with relevant stakeholders for office equipment, stationery, pantry supplies, and other services as required.
• Ensure the office environment is well-organized and conducive to productivity.
• Responsible for supporting the onboarding of new employees by arranging welcome kits and sending out onboarding notifications.
• Manages employee offboarding by sending out offboarding notifications to ensure a smooth transition process.

• Maintain proper documentation and filing of HR and procurement records.
• Support HR projects and initiatives as assigned.

• Ensure all procurement and payment processes comply with internal controls and company policies.
• Liaise with the Finance department to resolve any payment or invoicing issues.

Diploma or higher in Business Administration,Human Resources, or related field.

• Minimum 2 years of relevant experience, preferably in HR or office administration with exposure to purchasing/procurement.
• Proficient in MS Office applications (Word, Excel, Outlook); experience with ERP systems is an advantage.
• Ability to work independently and as part of a team
• Strong organizational, communication, and time management skills.
• Familiarity with procurement processes and office management best practices.

• Detail-oriented and proactive.
• Customer service mindset.
• High integrity and professionalism.
• Ability to handle confidential information with discretion.