Operations Executive (Logistics, Administration & Accounting Support)
PACIFIC RIM PLANTATION SERVICES (PTE) LTD Toa Payoh
Job Summary
We are seeking a hands-on and organised Operations Executive to support day-to-day business operations in a trading and manufacturing environment. You will coordinate customer orders, support production, manage logistics and shipping, assist with accounting tasks, and provide general office administration.
Responsibilities- Process customer purchase orders and sales contracts to ensure accurate order entry
- Coordinate customer orders with internal teams to achieve timely fulfilment
- Monitor order status and communicate updates to relevant stakeholders
- Assist in production planning and coordinate with production teams to track order progress
- Monitor inventory levels and material availability to support production needs
- Follow up on outstanding operational issues to maintain smooth workflows
- Coordinate local deliveries and transportation arrangements to meet delivery schedules
- Liaise with freight forwarders and logistics providers to arrange shipments
- Prepare shipping documents including Commercial Invoices, Packing Lists, and export documentation accurately and on time
- Track shipments and maintain comprehensive shipping records
- Assist with accounts payable and receivable activities, including processing supplier invoices and customer billing documents
- Perform data entry into accounting/ERP systems to maintain accurate financial records
- Maintain proper filing of accounting records and supporting documents
- Assist with payment documentation and reconcile records as needed
- Support month-end administrative activities to ensure timely financial close
- Maintain filing and document control for operational and administrative records
- Prepare reports and update spreadsheets to support team decision-making
- Provide general administrative support and perform ad hoc duties assigned by management
- Manage multiple priorities independently while maintaining strong attention to detail
- Diploma or equivalent qualification in Business Administration, Accounting, Logistics, Supply Chain, or related fields
- 2–5 years of relevant experience in operations, logistics, manufacturing, trading, or administration
- Experience in shipping documentation, order processing, or logistics coordination
- Basic accounting knowledge and experience with invoice processing or ERP accounting systems
- Proficient in Microsoft Office, especially Excel
- Experience with ERP systems
- Positive attitude and willingness to learn
- Comfortable working in a small and dynamic team environment
- Position: Operations Executive (Logistics, Administration & Accounting Support)
- Contract Duration: 6 months (with potential extension/conversion depending on business needs and performance)
- Working Hours: Monday to Friday
- Location: Singapore
Toa Payoh
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