[ref. f79802621] HR & Payroll Administrator - Bukit Merah

The incumbent will be expected to perform both administrative and executive-level responsibilities, supporting multiple healthcare entities under the Group.

Key Responsibilities

• Administer monthly payroll processing for multiple entities, ensuring accuracy and compliance.
• Update payroll data: new hires, resignations, salary revisions, bonuses, allowances, and deductions.
• Process off-cycle payroll, variable bonus, and final payments.
• Ensure timely submissions to CPF, IRAS, SDL, SHG, FWL, and other statutory bodies.
• Coordinate with Finance for payroll reconciliation and bank file generation.
• Maintain strict confidentiality of all payroll-related information.

• Maintain and update employee records in HRIS
• Draft and issue employment letters
• Track probation reviews, contract renewals, and work pass expiry dates.
• Administer benefits such as leave, medical claims, insurance, and staff perks.
• Support onboarding and offboarding processes.
• Assist in recruitment activities including job postings, interview coordination, and reference checks.
• Handle employee queries related to HR matters and ensure timely resolution.

• Manage end-to-end work pass processes.
• Review eligibility based on MOM regulations and internal role requirements.
• Submit applications via EP/WP Online and coordinate IPA, medical screening, and pass issuance.
• Monitor work pass expiry and initiate renewal processes early.
• Track quota (DRC) and levy obligations across entities.
• Ensure proper cancellation and repatriation procedures upon employee exit.
• Maintain an up-to-date tracker for all pass applications and statuses.

• Ensure HR and payroll processes comply with the Employment Act and statutory requirements.
• Maintain audit-ready documentation for HR and payroll records.
• Generate monthly reports
• Support audits and inspections by MOM, IRAS, and other authorities.
• Undertake other HR-related duties or projects as assigned by the management.

• Diploma or Degree in Human Resources, Business Administration, or related field.
• Minimum 2–4 years of experience in HR and payroll administration, preferably in a healthcare or multi-entity environment.
• Knowledge of local labour laws, CPF, IRAS, and MOM regulations.
• Proficiency in HRIS and payroll systems
• Strong Microsoft Excel skills and attention to detail.
• Ability to manage multiple priorities and deadlines independently.