Receptionist/Office Administrator

apartmentRecruitPlus Consulting placeBukit Merah descriptionTemporary calendar_month27/3/26

RecruitPlus is hiring a Receptionist/Office Administrator to be outplaced to a MNC client on a one year contract. This position is responsible for maintaining a professional reception area and projecting a good corporate image of the company to all visitors and customers.

The role manages front-desk duties and ensures the smooth running of day-to-day office operations in South-east Asia and provide support to Sales team.

Responsibilities:

Front-Desk, Administration & Office Operations

Handling incoming calls and receiving visitors professionally
Managing & maintenance visitors’ registration process through “Traction Guest” software
Managing & issuing temporary visitor passes
Managing incoming/outgoing mails and courier packages
Updating the telephone directory and sending announcements on updates
Coordinating conference room bookings
Administering groceries, office stationery, and printed materials (business cards, letterheads, envelopes)
Managing the pantry and coffee machine
Providing IT coordination support
Sending birthday/condolence announcements and arranging flowers/gifts
Supporting travel, hotel arrangements, and visa applications
Participating as an active member of the Recreational Committee

Facilities, Safety & Vendor / Sales Support

Vendor creation for non-manufacturing items
Providing admin support to Sales (updating presentations, compiling data, preparing trade show/conference materials)
Acting as Safe Management Officer and supporting implementation/monitoring of Safe Management Measures
Managing facility maintenance and ensuring compliance with SHEA and local regulations (e.g., smoke detectors, fire extinguishers)
Overseeing office equipment maintenance, vendor management, and contract administration (workstations, copiers, access cards, security cameras, cleaning)
Acting as point of contact for servicing needs (lighting, air-conditioning, breakdowns, replacements)

Knowledge, Skills and Abilities:

GCE “O” Level/Diploma in Business Administration or equivalent
2-3 years of front-desk or office administration experience
Proficient in MS Office (Word, Excel, PowerPoint)
Pleasant, professional demeanor with strong customer-service focus
Prior experience supporting Sales or presentations is an advantage

Interested candidates please email your CV addressed to Victor Teoh (R1218406) to [email protected]

Please include with your application:

Reasons for leaving your current and previous employment(s)
Current / last drawn and expected salary
Availability / notice period required

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