Administrative Manager and Personal Assistant, Director’s Office [NIE]

ABOUT THE NATIONAL INSTITUTE OF EDUCATION (NIE)

We are committed to our vision of being An Institute of Distinction: Leading the Future of Education, and our mission to Inspire Learning, Transform Teaching and Advance Research.

NIE invites suitable applications for the position of Administrative Manager and Personal Assistant in the Director’s Office.

• Provide administrative and executive support.
• Support in planning, organising, coordinating and executing institute-level strategic partnerships, collaborations and projects, including writing progress and other administrative reports.
• Plan, organise and execute all related activities with working committees for endowed professorships and relevant publications.
• Serve as Coordinator of NIE Leadership Development Programme.
• Plan and coordinate the engagement and hosting of Special Advisors to Senior Leadership.
• Plan and organise institute-level overseas trips with the aim of building strategic partnerships.
• Serve as NIE Contracts Administrator for NTU Legal Support Office’s (LSO) review of legal documents.
• Liaise with the NTU LSO and NIE units regarding NIE’s Memorandums of Understanding, Memorandums of Agreement, research agreements and other types of agreements that may come through.
• Support the Director’s Office in HR and Finance matters, leave administration, office operations and projects.
• Support in coordinating communications and work between administrative units under the Office’s purview.
• Any other tasks assigned.

• A University degree.
• At least 2 to 3 years’ relevant working experience; working experience in an educational institution is preferred.
• Excellent conceptualising, analytical and writing skills.
• Strong organisational, administrative and communication capabilities.
• Responsive, meticulous, independent, resourceful, responsible and a good team player.
• Proficient in Microsoft Office applications, use of Co-pilot and other AI tools to facilitate administrative work would be advantage.
• Adaptable to change, able to work under pressure and to meet tight timelines.
• Interest in self-development, to learn and acquire and share new knowledge.

Application

We regret that only shortlisted candidates will be notified.

Other Information

NIE Staff can take chartered buses at their own expenses from or near their homes to the NIE campus. This is subject to availability of seats.