(Japanese speaking) HR & General Affairs Executive (Up to $5500) - TK
AWS + Variable Bonus
- Established Trading company with job stability
- CBD area
(Japanese speaking) HR & General Affairs Executive
◆Asia & Oceania Regional HR & General Affairs
Job Responsibilities- Leave Systems Administration
・Manage user accounts and leave balances in the HR system for expatriate employees assigned to Asia–Oceania offices.
・Provide basic troubleshooting and liaise with the system vendor when technical support is required.
・Maintain public holiday calendars for regional offices.
・Allocate annual leave for expatriate staff during the designated period each year.- Headcount & Organisational Data Management
・Update monthly headcount data for each regional office.
・Conduct quarterly headcount surveys and prepare reports for the headquarters.
・Coordinate updates to overseas organisational charts twice a year and consolidate submissions for reporting.- Workflow & Authorisation Management
・Act as coordinator for HRGA-related approval workflows, including authority management.
・Process monthly requests for information-sharing system access changes.
・Support delegation-of-authority updates for the Corporate Planning Department.- Expatriate Staff Communication & Support (Regional)
・Distribute HQ announcements of new assignments and update records monthly.
・Coordinate online sessions with the CEO for newly assigned expatriate employees.
・Maintain and update HRGA-related resources on the company intranet.
◆Singapore Office HR Responsibilities- Expatriate Onboarding & Offboarding Support
・Arrange service apartments and assist expatriate employees and their families during arrival and departure processes, in coordination with the HRGA team.
・Maintain and update the Singapore expatriate handbook and distribute essential local living information.
・Provide support for returned expatriates, including assistance with closing bank accounts and other related processes.- Benefits & Vendor Coordination
・Manage annual renewal of medical checkup packages with designated clinics.
・Handle corporate credit card applications for eligible employees.
・Update group mailing lists and coordinate access to shared folders with the IT department.- JCCI/JAS
・Oversee membership applications (applicants apply via online by themselves) and monthly payments.
・Arrange corporate donations or sponsorships for events when required.- Contract & SOP Management
・Maintain the HRGA department’s contract management ledger and ensure quarterly updates by team members.
・Manage and regularly update HRGA Standard Operating Procedures (SOPs).
・Coordinate internal communications for company photo contests and similar engagement initiatives.
◆General Affairs (GA) Responsibilities- Membership & Facilities Administration
・Handle applications, renewals, payments, and inquiries related to corporate golf/club memberships.
・Maintain communication with brokers to stay informed about market conditions.- Corporate Hotel & Travel Support
・Update annual hotel rates and negotiate corporate credit arrangements.
・Support accommodation bookings for VIP visitors and business travellers from HQ.- Office Asset & Supply Management
・Conduct office inventory checks with the GA team twice a year and maintain asset reports.
・Manage subscriptions to Japanese news and business publications, including renewals and distribution.
・Prepare and submit monthly company car usage reports to the GA team.
・Order pantry supplies such as hand soap and paper towels when required.
Job Requirements:
・Ability to communicate at business-level Japanese, enabling effective communication via phone calls, emails, and meetings with the company’s group entities and Japanese/local staff involved in expatriates' benefits matters, as well as to communicate and negotiate effectively with Japanese-speaking counterparts in Japan.
・Organized, reliable and able to multitask
・High proficiency in Microsoft Office 365 (Word, Excel, PowerPoint, Outlook, Teams, Forms, SharePoint, etc.).
・Ability to work independently for streamlining the matters to arrange
・Flexible and adaptable to changing priorities and urgent tasks
・Strong communication skills, with the ability to collaborate well with team members and respond to inquiries logically and courteously.
・Proven negotiation and communication skills to engage effectively with Group and Parent Company stakeholders in Japan.
・Interest in Human Resources and General Affairs, with the flexibility to adapt to various tasks and situations.
Interested applicants, please send your resume to Tiffany Koh (R1104633) with email subject header "Job Application for (Japanese speaking) HR & General Affairs Executive (Up to $5500) - TK " .
We regret that only shortlisted candidates will be notified. Other applications will be updated to our database for future job opportunities.
By submitting any resumes or applications to Pasona Singapore Pte Ltd, you are considered to have read and agreed on the terms of our Privacy Policy, and consented to us collecting, using, retaining, disclosing your personal information to theprospective employers for their consideration.
Please find our Privacy Policy Agreement from the below link.
http://www.pasona.com.sg/privacy.html
Thank you for your kind understanding and co-operation.
Pasona Singapore Pte Ltd
EA LicenseNo:90C4069R1104633
Koh Jia Wen