Accounting and Administration Senior Executive, Executive - Choa Chu Kang

Accounting and Administration Senior Executive / Executive

This position requires a strong understanding of accounting principles, good organisational skills, and the ability to work cross-functionally with other departments to improve operations. The Senior Executive / Executive plays a crucial role in maintaining financial integrity and ensuring efficient office operations.

Key Responsibilities:

1. Accounts Payable & Receivable: Perform accounts payable and/or receivable functions, ensuring timely processing of invoices, payments, and collections.
2. General Ledger Management: Maintain and reconcile the general ledger, ensuring accuracy and completeness of financial records.
3. Tax Compliance: Ensure compliance with tax laws and assist in the preparation of tax returns and audits, including the submission of quarterly GST and corporate tax returns.
4. Cost Management: Track and manage expenses, identify cost-saving opportunities, and implement financial strategies to improve operational efficiency.
5. Audit Support: Coordinate with internal and external auditors during audit cycles and provide necessary documentation and support for audits.
6. Financial Reporting: Assist in providing information for the review of monthly financial statements, including income statements, balance sheets, and cash flow statements, ensuring accuracy and compliance to accounting policies and principles.
7. Budgeting and Forecasting: Assist in providing information for annual budgets and financial forecasts.

1. Corporate Secretary: Coordinate and liaise with corporate secretarial agent and ensure completeness of documentation and submission in compliance with statutory requirements.
2. IT Maintenance: Coordinate and liaise with internal/external IT service provider, software consultant on any IT related issues including hardware purchases, software projects, setting up new IT equipment and access rights for staff.
3. Office Management: Oversee the general administrative functions of the office, including organizing office supplies, managing office equipment, cleanliness of the company premises and ensuring a safe and efficient work environment.
4. Document Management: Maintain organized files and records for financial, legal, and administrative documents, ensuring easy retrieval and compliance with retention policies.

1. Process Improvement: Continuously evaluate and assist in streamlining accounting and administrative processes to increase efficiency and reduce errors.
2. Other Adhoc duties as assigned.

Required Skills & Qualifications:

1. Educational Background:

• Minimum a Diploma in Accountancy

1. Experience:

• Minimum 3-5 years of experience in accounting and tax practices.
• Proven experience in managing financial records, preparing reports, and administering office functions.

1. Technical Skills:

• Proficiency in accounting software (e.g., Sage, Pronto) and Microsoft Office Suite (Excel, Word, PowerPoint).
• Strong understanding of accounting principles and financial reporting standards.
• Familiarity with tax preparation and payroll software.

1. Soft Skills:

• Strong organizational, time management, and multitasking abilities.
• Good communication and interpersonal skills
• Ability to handle sensitive and confidential information.
• Detail-oriented with strong problem-solving skills.

1. Other Skills:

• Strong analytical skills and the ability to interpret complex financial data.
• Capacity to work under pressure, meet deadlines, and handle multiple responsibilities simultaneously.

Work Environment:

• Full-time position, typically working in an office environment.
• Some overtime may be required during month-end or year-end closing periods or audit times or as and when required.
• Collaboration with different departments and external partners.