Accounts Payable Manager

The Accounts Payable Manager is responsible for overseeing the end-to-end accounts payable function across two core business verticals: distribution of new mobile devices and remanufacturing/ refurbishment of used devices. This role ensures accurate, timely processing of supplier invoices, effective cash flow management, and strong financial controls in a high-volume, fast-paced environment with global vendors.

Key Responsibilities:

1. Accounts Payable Operations

• Lead and manage the full AP cycle: invoice processing, 3-way matching (PO, GRN, invoice), payment runs, and vendor reconciliations
• Ensure timely and accurate processing of high-volume invoices related to device procurement, logistics, and refurbishment components
• Oversee multi-currency payments and cross-border transactions

1. Vendor &Stakeholder Management

• Manage relationships with key suppliers, including OEM distributors, logistics providers, and refurbishment partners
• Resolve invoice discrepancies, pricing variances, and disputes in coordination with procurement and operations teams
• Maintain strong communication with internal stakeholders (supply chain, warehouse, procurement)

1. Financial Controls & Compliance

• Establish and enforce robust AP policies, approval workflows, and internal controls
• Ensure compliance with audit requirements, tax regulations (e.g., GST/VAT), and company policies
• Support internal and external audits with accurate documentation and reconciliations

1. Cash Flow &Reporting

• Monitor AP aging and optimize payment cycles to support working capital objectives
• Prepare AP reports, accruals, and month-end closing schedules
• Partner with treasury/finance team on cash forecasting and payment planning

1. Process Improvement & Systems

• Drive automation and continuous improvement initiatives in AP processes (e.g., OCR, ERP enhancements)
• Ensure effective use of ERP systems (e.g. SAP, Oracle, NetSuite) for invoice and payment processing
• Implement KPIs (invoice turnaround time, error rates, cost per invoice)

1. Team Leadership

• Lead, mentor, and develop the AP team
• Allocate workload, monitor performance, and ensure service level standards are met

Qualifications and Requirements:

• Bachelor's degree in Accounting, Finance or a related field
• 6–10years of relevant experience, with at least 3 years in a supervisory role
• Experience in electronics distribution, mobile device trading, or refurbishment/remanufacturing environments is highly preferred
• Strong understanding of high-volume AP operations, inventory-linked invoicing, and supply chain finance
• Familiarity with 3-way matching, landed cost allocation, and vendor rebate structures
• Experience with ERP systems (SAP/Oracle/NetSuite) and process automation tools
• Strong analytical, problem-solving, and stakeholder management skills
• Ability to operate in a fast-paced, multi-entity, multi-country environment