Geylang - Receptionist (3-month contract, convertible to full-time)
About Openspace Ventures
Openspace is a multi-stage investor, deep in Southeast Asia, backing and building transformative companies where tech meets life. With a wide-scale operations team and deep on-the-ground coverage, we actively partner with 55+ portfolio companies to help build viable and responsible B2B and B2C businesses.Openspace is based in Singapore, with 6 offices across Southeast Asia - Jakarta, Bangkok, Manila, Ho Chi Minh City, and Kuala Lumpur. With over US$800M in committed capital, Openspace manages 6 funds which invest in early-stage and growth stage companies, and has blockchain exposure through its Ocular fund.
Our Team
Our Investment, Portfolio Success and Corporate teams work together to drive greater value creation for our portfolio companies. We have decision makers on the ground in all the markets we invest in, which ensures close collaboration, effective deal sourcing as well as the ability to act decisively when opportunities arise.
The Opportunity
We are seeking a highly motivated and detail-oriented Receptionist to join our corporate services team in Singapore for a 3-month temporary assignment, with the potential to convert to a permanent role. This is a 5-day in-office role.
Key Responsibilities:
As our Office Administrator, you will be the face of our office, ensuring a smooth and efficient daily operation. You will be responsible for providing exceptional support to our team and visitors, creating a welcoming and professional environment.
- Front Desk & Visitor Management: Greet visitors with a warm and professional demeanor.
- Meeting Room Management: Efficiently manage meeting room bookings and ensure they are well-prepared.
- Office Management: Assist with office management tasks, including coordinating office supplies, facilities management, and vendor relationships. Manage day-to-day office operations to ensure a smooth and efficient working environment (e.g. Organization of inbound and outbound mail, administrative work, and general clerical support)
- Communication: Answer and direct phone calls promptly and professionally.
- Office Supplies & Maintenance: Order and maintain office and pantry supplies, ensuring a well-stocked environment. Act as the main point of contact for external vendors.
- Office Tidiness: Maintain a clean and organized office space.
- Travel Arrangements: Book and manage travel arrangements for staff.
- Onboarding Support: Coordinate onboarding setup for new hires.
- Visitor Support: Assist visitors with seating, access, and other needs.
- Meal Coordination: Coordinate office meals and catering.
- Event Support: Assist in planning and coordinating special events, including office outings and training sessions.
- Handle confidential information with discretion and professionalism.
- Take on ad-hoc tasks as and when required.
Job Requirements:
- Minimum 3 years of receptionist/office administration/office management/hospitality experience.
- Positive, proactive, and enthusiastic personality.
- Exceptional attention to detail.
- Ability to generate creative ideas for office improvements.
- Excellent organizational and time-management skills.
- Strong communication and interpersonal skills.
- Ability to work independently.
- Ability to work in a fast-paced environment.
- Singaporeans and Singapore PR only.
If you are a proactive, highly organized individual with experience supporting senior executives in fast-paced environments, we would love to hear from you.
We regret to inform that due to overwhelming interests, only shortlisted candidates will be considered.