Admin & Facilities Executive - Woodlands

• Manage service and maintenance contracts
• Manage contract execution and ensure adherence to SLAs and KPIs
• Support tendering, vendor negotiations, and procurement processes
• Handle contract renewals, extensions, and variations
• Prepare cost estimates, budgets, and price evaluations for projects
• Evaluate contractor claims, invoices, and variation orders
• Track expenditures and ensure cost control throughout project lifecycle
• Support value engineering and cost-reduction initiatives
• Oversee small- to mid-scale FM projects (e.g., upgrading, cyclical works)
• Coordinate with contractors, consultants, and internal teams
• Monitor project milestones, safety compliance, and workmanship quality
• Ensure timely handover and proper documentation of completed works
• Maintain contract and project records for audits and management reporting
• Prepare regular reports on cost tracking, project progress, and vendor performance
• Liaise with stakeholders to ensure contract and project expectations are met

Requirements:

• Degree in Building, Architecture, Engineering, Facilities Management or equivalent with at least 7 years of relevant working experience

• Diploma in the above-mentioned fields with at least 10 years of relevant working experience
• Strong understanding of facilities operations, contract law, and project workflows
• Proficient in vendor management, tender evaluation, and cost analysis
• Excellent interpersonal, communication, and stakeholder coordination skills
• Familiarity with Microsoft software