Team Assistant (Admin Executive)

Job Description

Key Responsibilities:

• Manage daily administrative activities for the Instrument Calibration Division, including document preparation, raise PR, arrange logistical support and report generation.
• Coordinate various stakeholders to support team non-technical operations effectively.
• Maintain records and assist with procurement processes to ensure timely process of calibration & repair jobs.
• Facilitate communication within the division and with external vendors, maintaining professional and courteous interactions at all times.
• Support compliance with company policies and quality standards, ensuring all documentation is accurate and up-to-date.
• Contribute to continuous improvement initiatives aimed at enhancing operational efficiency within the division.

• Proven experience in an administrative or executive support role, preferably within a technical or engineering environment.
• Excellent organisational skills with the ability to manage multiple priorities and deadlines.
• Strong communication skills, both written and verbal, with a professional and approachable demeanour.
• Proficiency in standard office software such as Microsoft Office Suite (Word,Excel, PowerPoint) and familiarity with record-keeping systems.
• High attention to detail and a commitment to maintaining confidentiality and data integrity.
• Ability to work effectively both independently and as part of a collaborative team.
• Awareness of quality management systems and basic understanding of calibration processes is advantageous but not mandatory.